How to Setup and use One Time Address in Oracle Procurement ?

This functionality is designed so that addresses which are not yet defined as locations, can be used in requisitions.

Step 1: Define the Location

Navigation: Purchasing Responsibility → Setup → Organizations → Locations

Define the One Time Address location.

Step 2: Set the Profile POR: One Time Location

Enter the one time location, we created (to be used as one-time address). iProcurement uses the location code entered here as one time location. The actual one-time address details are entered during checkout.

Step 3: Create Purchase Requisition

iProcurement → Add the item to the Cart & Checkout. Click Edit button (Applicable from 12.2.4 version)

Click Enter one-time address and key in the address.

Here we have two options either to create a new One-time address or use the existing one.

If you want to use the newly created One-time address in future, save this address in database by checking Save Address checkbox & click Apply.

Note: Only starting from version 12.2.5, Oracle iProcurement has the provision to save one-time address for re-use later.

After clicking Apply, we can notice that the Deliver To Location was replaced with the Location that was specified in profile POR: One Time Location. Submit the requisition for approval.

Note: If your version is older than 12.2.4, you would be able to see the One Time Address in the check out page itself (No need to go to Edit and Submit Requisition page to enter One-time address)

Oracle have moved this functionality from Checkout page to Edit and Submit Requisition page starting 12.2.4, so that different one-time addresses can be entered against different lines on the same requisition.

Below is the screenshot from 12.1.3

During the requisition approval process, after the final app rover has taken action to 'Approve' the Requisition; Approval work flow engages a process for web based requisitions which creates the one time address into a 'To Supplier' Attachment. This is assigned to the requisition line level.

Step 4: View Requisition

Purchasing Responsibility → Requisitions → Requisition Summary

One time address will be added as an attachment at line level in To Supplier category

Step 5: Use Autocreate functionality to create Purchase Order

Query the purchase order which was auto created and move to Shipments.  View the attachments and note that the One Time Address details are seen in the attachment - To Supplier.

From the Enter Purchase Order Form, choose Inquire → View Document.

This opens the purchase order in PDF format for viewing. 

Note that the Ship To is having the One Time Address that we entered during the requisition creation process. 

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